This Supplier Exhibit Information contains the general guidelines, Marketplace rules and instructions. Please review the information and contact our Customer Service Department at (904) 398-6777 ext 8022 or E Mail if you have any questions regarding the information.
All TravelMart LatinAmerica business activities will take place at
Quorum Quito Convention Center (NEW VENUE)
Urb. Santa Lucia, Pasaje A y Via Interoceanica, Paseo San Francisco
Cumbaya – Quito 170904, Ecuador
(This is a venue change from the previously announced Centro de Convenciones Metropolitano de Quito)
Note: The Online E-Directory will be available from August 9 (6pm) to August 28 (6pm) for Suppliers to create their “My Request List.” The E-Directory is accessible at www.mywhcoleman.com. If you do not have your username/password, please contact us immediately.
We look forward to seeing you and thank you for your continued support.
Supplier Services (Booth and Shipping Information)
Assignment of Space
Deadline to request Service Rental from Event Contractor
Exhibitor Shipments may begin arriving to the Convention Center
Deadline for exhibitor shipments to arrive at Convention Center
Supplier Set-Up (10am to 6pm)
September 19 & 20
Marketplace (Business Appointments)
Contractor for Additional Services
The official contractor for Exhibitor Services for TravelMart LatinAmerica: COMEFEX.
All booths are 3 meters wide by 2 meters deep by 2.4 meters high. Each booth includes 1 table (2 tables for Suppliers with double appointment books), 4 chairs, and company sign with name and booth number. Stands are made of hard panels, each being 1m each. CLICK HERE for a Sample Image of a stand.
IMPORTANT NOTE: The above listed official Exhibitor Service contractor is the only contractor approved to build booths for TravelMart LatinAmerica at the Convention Center. If you have your own display, you MUST work directly with the Official Contractor to coordinate your needs. Outside contractors will NOT be permitted to build booths.
For service(s) related directly to the building of your stand (images, plants, furniture rental, spacial displays, etc..), please contact:
Make sure to identify yourself as a Supplier attending TravelMart LatinAmerica when contacting the Booth Contractor.
If you have any problems receiving a response please contact Sandra Ibarra at E Mail.
Please remember that your Supplier Registration ID is NOT your Booth Number.
The Booth Contractor cannot provide you your booth number or a copy of the Floor Plan. That information is only available “on-site” or by contacting our office after September 4th.
***If you are requesting a quotation for a special stand or image designs for your stand, our suggestion is to request a quote based on an inside stand (with 7 panels) instead of a corner stands (with 5 panels). You can then contact Sandra Ibarra in August to determine if you have a corner or inside stand.
All additional services or materials supplied by official contractors will be billed directly by the contractor to the Supplier. WHC, Inc. does not assume liability or responsibility for any act performed by the official contractor.
Shipping Materials to Quito, Ecuador
Custom Clearance: Please contact a local broker for assistance. Please be advised that some countries have STRICT Customs procedures. It is recommend to use a broker if you are bringing a lot of material.
Send materials with a complete list of every item including the Registered Supplier Company Name, name of the person responsible, complete address and passport number, and ship with $0 value declared for customs purposes.
Direct Shipments to your hotel
Unless your package is arriving September 17 or 18. we recommend that you send packages directly to the Hotel where you are staying. Please contact your hotel for specific Shipping instructions. We suggest that you ask your hotel the best way to ship and ship with $0 value declared for customs purposes.
For packages arriving on September 17 or 18, you can address them to Convention Center or your hotel. The Convention Center cannot accept any shipments prior to September 15. The address to the convention center and contact person is as follows:
Quorum Quito Convention Center
ATTN: TRAVELMART LATINAMERICA
Urb. Santa Lucia, Pasaje A y Via Interoceanica, Paseo San Francisco
Cumbaya – Quito 170904, Ecuador
ASSIGNMENT OF SPACE
All participants are entitled to cancel their registration, in writing, prior to the 90th (ninetieth) day preceding the event, and are subject to a 50% cancellation fee. Thereafter all registration fees paid, and/or owed, will be deemed non cancelable and non refundable.
Suppliers will be notified of their office space assignment upon receipt of their registration materials.
Thursday, September 19, from 8:45am-6:30pm
Friday, September 20, from 8:45am-5:20pm
Suppliers shall not assign, sublet or apportion the whole or any portion of the assigned space. Two or more affiliated companies may not meet in a single space without the specific approval, in advance, of Coleman, Inc. Violation of this rule shall be cause for removal from the Marketplace.
Relocation of Offices
Coleman, Inc. shall have the right to prohibit, bar, prevent and remove any office or proposed office, or any part or portion thereof, which in the judgement of Coleman, Inc. is unsuitable, or inappropriate for the Marketplace. Such right shall extend, but shall not be limited to all equipment, materials, displays, installations and other items or things constituting part of, or used, or distributed in connection with such. Offices will not be relocated on-site unless a Supplier is requesting additional space and it is available.
Solicitation by Non-Registered Suppliers
Firms and representatives of firms not assigned space are prohibited from soliciting business in any form in the Marketplace.
Distribution of Printed Materials
Distribution of materials printed by Suppliers or its agents is limited to the area rented by the Supplier in the Marketplace. Flyers or other printed material may not be delivered to hotel rooms without the advance written permission of Coleman, Inc.
Smoking is not permitted in the Marketplace or any other designated meeting rooms.
Each party involved in TravelMart LatinAmerica, i.e., Supplier, agrees to be responsible for any claims arising out of its own negligence or that of its employees or agents.
It is understood that William H. Coleman, Inc. (WHC), Convention Center, and their agents shall have no liability for injury to any persons or for loss of and/or damage to, goods or property of Suppliers prior to, subsequent to, during the time of the show and move-out, and the Supplier expressly releases WHC, Convention Center, and their agents against all claims which may be caused or contributed to by the Supplier or any person acting in behalf of, or otherwise representing the Supplier.
Offices may be set up during the following hours:
Wednesday, September 18, from 10:00am-6:00pm
All offices must be set up by:
9:20am Thursday, September 19
Offices must be continually staffed during the entire Marketplace and must remain intact until 5:00pm, Friday, September 20.
All materials must be cleared out of the Marketplace area no later than Friday, September 20 at 8:00pm. Please be courteous to your colleagues and do not tear-down early.
Care of Building
Suppliers will be responsible for any damage to the building caused by them, their agents, or employers. All property damaged by the Supplier must be replaced to its original condition at the Supplier’s expense. Walls, woodwork and floor of the building must not be defaced or altered in any manner. Tacking, taping or nailing of signs and banners to any permanent walls, posts, woodwork, floors or beyond the limits of any office space is not permitted.
Air balloons and helium balloons are permitted, provided they are kept within the perimeter of the rented office space. Balloon arches which extend beyond the office space are not permitted.
Music of any type is not permitted without the prior written consent of Coleman, Inc.
Coleman, Inc. will provide overnight security inside the Marketplace area prior to and during the show, but neither the management of the WHC INC., Convention Center, or their agents will be responsible for any personal injury to the Supplier, its agents, or for the safety of offices against robbery, damage by fire, accidents, or other causes. The Supplier is urged to take all steps, measures and precautions as may be necessary to protect itself, its agents, representatives, employers and guests, as well as its offices, displays, and property, against all possible injury, damage loss and destructions, prior to and during the show and during move-in and move-out.
No signs or banners are to be placed outside of the office space assigned to each Supplier. Coleman, Inc. will provide hanging signs to identify each office and aisle. Hand-written signs are not permitted.
Videotapes and films may be shown provided that screens and receivers are placed in the rear of the office to eliminate congestion in the aisles and the sound is at a continuous low level. Coleman, Inc. reserves the right to determine at what point the sound level constitutes interference with others and must be discontinued.
Admission of Guests
Only registered delegates are permitted to attend the Marketplace. *Absolutely no children will be permitted inside the Marketplace.
After Hours Admission
Suppliers wearing badges may enter the Marketplace one hour before the opening of the Marketplace and may remain in the Marketplace one hour after the end of business appointments each day.
Each delegate attending the show will be required to register and wear a badge. Security will be located at the entrance to the Marketplace to check for badges. Any transfer or unauthorized use of such badge is prohibited and will bar all involved from participating at he current and future Coleman, Inc. programs. Delegate may be subject show show photo identification.
Credentials Claiming Hours
Credentials Claiming will be located at Convention Center during the following hours:
Wednesday, September 18, 10:00am-6:00pm
Thursday, September 19, 8:00am-6:30pm